Please note that the placement of an advert or booking of an event with the Careers & Employability Centre shall be deemed acceptance of, and agreement to, these Terms and Conditions.
- The Careers & Employability Centre will endeavour to assist employers to locate suitable student and graduate employees by advertising their vacancies or hosting events.
- Employers must register as an organisation, and submit vacancy details, via CareerHub. We reserve the right to refuse to advertise a vacancy or request for an event without giving reason and cannot guarantee response to adverts or event promotion.
- Employers must provide a business address, website, company registration number and email address with company domain. We will consider opportunities for remote working but employers must ensure that students have the necessary equipment to undertake a role, and have access to a named supervisor.
- The Careers & Employability Centre will not advertise commission only, self-employed, freelance, or door to door sales positions.
- For UK-based work opportunities, the employer must be registered in the UK.
- The employer must make clear: the nature of the work; any necessary skills required; the salary and employment conditions and the number of hours. We reserve the right to edit the vacancy or event information for publication purposes.
- The Careers and Employability Centre must always be informed of the expected salary and reserve the right to disclose this to users at our discretion. You may however, request that this information not be included on CareerHub, by emailing firstname.lastname@example.org. Please also note, that any requests for a candidate's current salary or salary expectations will be removed from the description. The employer will be informed if this is the case.
- The employer must offer at least the National Living Wage (from 1 April 2021 £8.91 per hour). This is regardless of age and for this reason we cannot advertise any positions as paying 'Minimum Wage'. We encourage employers to offer the Living Wage (currently £9.50 per hour, £10.85 per hour in London).
- Employers recruiting a current student should be aware of their study obligations and not ask full time undergraduate students to work in excess of 15 hours per week, except during University vacations. The Careers & Employability Centre will advertise part time work for up to 20 hours per week but will open this to postgraduate students only.
- Employers should adhere to immigration law. Non-EEA undergraduate and postgraduate students are not allowed to work for more than 20 hours per week during term time. They can ordinarily work full time during University vacations. Students on Tier 4 visa are not allowed to work on a self-employed/freelance basis. Further information is available at: www.ukba.homeoffice.gov.uk/business-sponsors/preventing-illegal-working/
- The University of Sussex has more information for employers employing Tier 4 visa holders here: www.sussex.ac.uk/careers/documents/advice-for-employers.docx
- As an institution, we do not advertise overseas opportunities that incur a fee. This is to ensure that all students have access to all opportunities and that no-one is excluded on financial grounds. Our policy is to signpost students to our website where they can find general information and advice on working/volunteering overseas.
- Any unpaid opportunities must meet National Minimum Wage legislation. See our Policy on Unpaid Internships. The Careers & Employability Centre will seek the right to consult with the Pay and Work Rights helpline to authenticate positions. Employer details will not be given during this consultation.
- It is the duty of the employer to meet all statutory legal requirements including: payment of National Insurance contributions, income tax or other taxes where appropriate; provision of adequate insurance and compliance with equal opportunities legislation.
- Adverts should not request 'native' speaker of any language.
- The employer shall satisfy them self as to the suitability of any employee and shall be responsible for checking a student’s eligibility to work and taking up references provided by the employee before engaging the student.
- It is the responsibility of the employer to let all candidates know the result of an application as soon as possible and to inform us when the post is filled.
- We will not handle a vacancy if an employer wishes to recruit staff in order to replace existing employees with whom the employer is in industrial dispute.
- The Careers & Employability Centre will not advertise positions which require applicants to submit a photograph as part of the application process. Please see our Guide to Inputting Vacancies link.
- The Careers & Employability Centre will advertise on behalf of recruitment agencies where appropriate. Adverts must be for specific posts and the agency must disclose the name of the client to us. This will not be disclosed to applicants unless authorised through CareerHub. We reserve the right to limit the number of adverts to three at any one time. Please see our Information for Recruitment Agencies link.
- We cannot advertise positions for any organisations regulated by the CQC not holding a 'Good' or higher rating.
- These terms and conditions relate to general advertising and promotion. For additional programmes run by the Careers & Employability Centre, e.g. Career Lab Summer Internship scheme, additional terms and conditions may apply. These will be notified to participating organisations.
- The University of Sussex shall not be liable for any loss of damage suffered by employers arising from, or in any way connected with, the introduction by the Careers & Employability Centre to the employer of any employee.
- The Careers & Employability Centre will not enter into contract details between employers and employees, reserves the right not to advertise vacancies it considers unsuitable for students, and may refuse to advertise further vacancies from any company which breaches this code.
- Employers recruiting students for on campus promotions (e.g. Brand Manager, flyering) must obtain approval for campus activities. Please contact: email@example.com
- It is the responsibility of the employer to adhere to Health & Safety regulations. The Careers & Employability Centre has a responsibility to outline good practice procedures whether students/graduates are employed by private employers outside the University, within the University of Sussex or whether students are undertaking work experience, work shadowing, volunteering etc. (Health and Safety Act, 1974 and DTI regulations). Interviews should be held at a business address and in an environment that meets Health and Safety legislation. Employers should seek advice from us if interviews are not to be held on business premises and this may affect our decision to advertise the vacancy. Online interviews are acceptable.
- It is a legal requirement that employers undertake a health and safety briefing with employees for issues relating to their job role, this may include: Guidelines on advertising unpaid work experience and the National Minimum Wage
- employees’ health and safety responsibilities in the organisation
- details of health and safety organisational information
- emergency arrangements (Fire/First Aid/Meeting points in the case of an emergency) and emergency contact numbers within the organisation
- details of any risks for activities to be undertaken and procedures for working in or visiting environments that employees will be unfamiliar with, for example hazardous and restricted areas
- providing employees with the contact details of the named person they should report health and safety accidents and incidents to
- outlining organisational policy, and related information i.e. personal safety, late and lone working
- appropriate training as required by the job role i.e. manual handling
The Careers and Employability Centre at the University of Sussex asks all advertisers to adhere to our Terms and Conditions and that all advertisements are fully compliant with UK employment legislation, including the National Minimum Wage Act (1998).
This law requires employers to pay the National Minimum Wage for any kind of work, including work experience, internships or placement schemes. Further information is available from GOV.UK -
www.gov.uk/national-minimum-wage or by contacting the Pay and Work Rights helpline on 0800 917 2368
All advertisements advertised through the Careers and Employability Centre must offer at least the current National Living Wage wage unless covered by one of the following exemptions:
Volunteers - There are two types of volunteer; voluntary workers and volunteers.
Voluntary workers are workers who are employed by a charity, voluntary organisation, an associated fund-raising body or statutory body. If someone works for any other type of organisation, they cannot be voluntary workers as defined by the Act. Voluntary workers receive no monetary payment, but may receive reimbursement of expenses actually incurred, or reasonably estimated to have been incurred, in carrying out their work for a qualifying organisation.
Volunteers are under no contractual obligation to perform work or provide services, though they may come to informal arrangements with those for whom they carry out tasks, e.g., agreeing to undertake a task at a mutually convenient time. They offer their time and effort for free, though may receive reimbursement for expenses. Volunteers do not qualify for the national minimum wage. Unpaid work placements should therefore:-
- not specify hours of work
- not outline duties that a student is expected to perform
- never rely on individuals on work experience placements to fulfill real jobs
- not be longer than 4 weeks (full time equivalent) in duration
- be a learning activity with agreed learning objectives with appropriate dedicated learning supervision
- cover any out of pocket expenses incurred by the student in undertaking the placement e.g. travel expenses
If your advertisement is for an unpaid vacancy, or one which does not meet national minimum wage, we will ask you to detail the exemption which applies.
Please note that although students on a work placement as part of a course of Higher Education are exempt from the minimum wage, for reasons of equality of access the Careers and Employability Centre will not advertise placements paying less than the National Living Wage (currently £8.72 per hour).
If you would like to discuss any of the above, or have further questions, please contact:
Andrea Wall, Employer Engagement Manager, Careers and Employability Centre
T 01273 873384
These proposals are without prejudice to legal obligations which may operate in respect of these matters under Acts of Parliament or governmental regulations, relating to employment protection, discrimination and/or harassment on grounds of gender, ethnicity, age, disability, religious belief, sexual orientation etc. It is strongly recommended that good equal opportunities practice be extended into areas not covered by law. More information about the University’s Equality and Diversity Policy is available at www.sussex.ac.uk/equalities/documentsandpolicies
Whilst the Careers & Employability Centre is in no way obliged to take action against any party for breaching any matters as outlined above, access to its services can be withdrawn at any time.