Please note that the placement of an advert or booking of an event with Careers and Entrepreneurship shall be deemed acceptance of, and agreement to, these Terms and Conditions.
- Careers and Entrepreneurship will endeavour to assist employers to locate suitable student and graduate employees by advertising their vacancies or hosting events.
- We reserve the right to refuse to promote a role or organisation.
- Employers must register as an organisation, and submit vacancy details, via CareerHub. We reserve the right to refuse to advertise a vacancy or request for an event without giving reason and cannot guarantee response to adverts or event promotion. We reserve the right to limit the number of adverts to three at any one time.
- Employers must provide a business address, website, company registration number and email address with company domain. We will promote opportunities for remote working but employers must ensure that students have the necessary equipment to undertake a role, and have access to a named supervisor.
- Careers and Entrepreneurship will only advertise for private individuals/households or vacancies which are based in private homes where proof of employers' liability insurance (and public liability insurance where there is any contact with customers or members of the public) can be provided. Opportunities which are employed through an agency will be considered where the above criteria are met.
- Where the Careers and Entrepreneurship team advertise opportunities based at a private address the following guidance is issued to students: "Please note that this vacancy takes place at a private address. To be accepted for advertisement, the employer has confirmed that they are in possession of employers' liability insurance but note we have undertaken no further checks. You should therefore assure yourself that it will be a safe and suitable working environment. We suggest you always take steps to look after your own personal safety, e.g., initial meeting in a public place, taking a friend with you for a first viewing of the home etc."
- Careers and Entrepreneurship will not advertise commission only, self-employed, freelance, door to door sales positions or jobs that are overnight during term.
- For UK-based work opportunities, the employer must be registered in the UK.
- The employer must make clear: the nature of the work; any necessary skills required; the salary and employment conditions and the number of hours. We reserve the right to edit the vacancy or event information for publication purposes. Please note, that for roles to be promoted to graduates, they must be at graduate level and Careers and Entrepreneurship reserve the right to refuse to advertise.
- Careers and Entrepreneurship must always be informed of the expected salary and reserve the right to disclose this to users at our discretion. Please also note, that any requests for a candidate's current salary or salary expectations will be removed from the description. The employer will be informed if this is the case.
- The employer must offer at least the National Living Wage (from 1 April 2023 £10.42 per hour). This is regardless of age and for this reason we cannot advertise any positions as paying 'Minimum Wage'. We encourage employers to offer the Living Wage (currently £10.90 per hour, £11.95 per hour in London). The only exception is roles which are offered as part of the Government Kickstart Scheme and which are targeted at graduates.
- We also recommend that your salary is published on the advert. According to a 2021 survey by Reed:
- job adverts that state the salary are more likely to attract applications from diverse candidates
- transparent salary information supports closure of the gender pay gap
- lack of salary information can have a negative impact on the way candidates view an organisation, this is especially true amongst 18 to 35 year old
- Employers recruiting a current student should be aware of their study obligations and not ask full time undergraduate students to work in excess of 15 hours per week, except during University vacations. Careers and Entrepreneurship will advertise part time work for up to 20 hours per week but will open this to postgraduate students only.
- Employers must adhere to immigration law. Presently, non-EEA undergraduate and postgraduate students are not allowed to work for more than 20 hours per week during term time. They can ordinarily work full time during University vacations. Students on Tier 4 visa are not allowed to work on a self-employed/freelance basis. Employers must apprise themselves of the latest obligation and further information is available at: www.ukba.homeoffice.gov.uk/business-sponsors/preventing-illegal-working/
- The University of Sussex has more information for employers employing Tier 4 visa holders here: www.sussex.ac.uk/careers/documents/advice-for-employers.docx
- As an institution, we do not advertise overseas (or UK) opportunities that incur a fee or include compulsory fundraising. This is to ensure that all students have access to all opportunities and that no-one is excluded on financial grounds. Our policy is to signpost students to our website where they can find general information and advice on working/volunteering overseas.
- Any unpaid opportunities must meet National Minimum Wage legislation. See our Policy on Unpaid Internships. Careers and Entrepreneurship will seek the right to consult with the Pay and Work Rights helpline to authenticate positions. Employer details will not be given during this consultation.
- It is the duty of the employer to meet all statutory legal requirements including: payment of National Insurance and pension contributions, income tax or other taxes where appropriate; provision of adequate insurance and compliance with equal opportunities legislation.
- Adverts must not request 'native' speaker of any language.
- The employer shall satisfy them self as to the suitability of any employee and shall be responsible for checking a student’s eligibility to work and taking up references provided by the employee before engaging the student. Careers and Entrepreneurship will not provide any references and no guarantee is made about the suitability of any employee for the work.
- It is the responsibility of the employer to let all candidates know the result of an application as soon as possible and to inform us when the post is filled.
- We will not handle a vacancy if an employer wishes to recruit staff in order to replace existing employees with whom the employer is in industrial dispute, or who have been placed on furlough.
- Careers and Entrepreneurship will not advertise positions which require applicants to submit a photograph as part of the application process. Please see our Guide to Inputting Vacancies link.
- Careers and Entrepreneurship will advertise on behalf of recruitment agencies where appropriate. Adverts must be for specific posts and the agency must disclose the name of the client to us. This will not be disclosed to applicants unless authorised through CareerHub. We reserve the right to limit the number of adverts to three at any one time. Please see our Information for Recruitment Agencies link.
- We cannot advertise positions for any organisations regulated by the CQC not holding a 'Good' or higher rating.
- These terms and conditions relate to general advertising and promotion. For additional programmes run by Careers and Entrepreneurship, e.g. Career Lab Summer Internship scheme, additional terms and conditions may apply. These will be notified to participating organisations.
- The University of Sussex shall not be liable for any loss or damage (including but not limited to economic loss) suffered by employers arising from, or in any way connected with, the introduction by Careers and Entrepreneurship to the employer of any employee.
- Careers and Entrepreneurship will not enter into contract details between employers and employees, reserves the right not to advertise vacancies it considers unsuitable for students, and may refuse to advertise further vacancies from any company which breaches this code.
- Employers recruiting students for on campus promotions (e.g. Brand Manager, flyering) must obtain approval for campus activities. Please contact: firstname.lastname@example.org
- It is the responsibility of the employer to adhere to Health & Safety regulations. Careers and Entrepreneurship has a responsibility to outline good practice procedures to advertisers, whether students/graduates are employed by private employers outside the University, within the University of Sussex or whether students are undertaking work experience, work shadowing, volunteering etc. (Health and Safety Act, 1974 and DTI regulations).
- Interviews should be held during normal business working hours at a business address and in an environment that meets Health and Safety legislation. Employers should seek advice from us if interviews are not to be held on business premises and this may affect our decision to advertise the vacancy. Online interviews are acceptable.
- It is a legal requirement that employers undertake a health and safety briefing with employees for issues relating to their job role, this may include: Guidelines on advertising unpaid work experience and the National Minimum Wage
- employees’ health and safety responsibilities in the organisation
- details of health and safety organisational information
- emergency arrangements (Fire/First Aid/Meeting points in the case of an emergency) and emergency contact numbers within the organisation
- details of any risks for activities to be undertaken and procedures for working in or visiting environments that employees will be unfamiliar with, for example hazardous and restricted areas
- providing employees with the contact details of the named person they should report health and safety accidents and incidents to
- outlining organisational policy, and related information i.e. personal safety, late and lone working
- appropriate training as required by the job role i.e. manual handling
Careers and Entrepreneurship at the University of Sussex asks all advertisers to adhere to our Terms and Conditions and that all advertisements are fully compliant with UK employment legislation, including the National Minimum Wage Act (1998).
This law requires employers to pay the National Minimum Wage for any kind of work, including work experience. Further information is available from GOV.UK -
www.gov.uk/national-minimum-wage or by contacting the Pay and Work Rights helpline on 0800 917 2368.
Whilst NMW guidance states that higher and further education students on work experience or a work placement up to one year may be exempt from NMW, the University of Sussex policy is that all placements and work experience should be paid. This is to ensure equality of access to all, irrespective of their financial status. All positions advertised through Careers and Entrepreneurship must therefore offer at least the current National Living Wage unless covered by one of the following exemptions:
Volunteers - There are two types of volunteer; voluntary workers and volunteers.
Voluntary workers are workers who are employed by a charity, voluntary organisation, an associated fund-raising body or statutory body. If someone works for any other type of organisation, they cannot be voluntary workers as defined by the Act. Voluntary workers receive no monetary payment, but may receive reimbursement of expenses actually incurred, or reasonably estimated to have been incurred, in carrying out their work for a qualifying organisation.
Volunteers are under no contractual obligation to perform work or provide services, though they may come to informal arrangements with those for whom they carry out tasks, e.g., agreeing to undertake a task at a mutually convenient time. They offer their time and effort for free, though may receive reimbursement for expenses. Volunteers do not qualify for the national minimum wage. Unpaid work placements should therefore:-
- not specify hours of work
- not outline duties that a student is expected to perform
- never rely on individuals on work experience placements to fulfil real jobs
- not be longer than 4 weeks (full time equivalent) in duration
- be a learning activity with agreed learning objectives with appropriate dedicated learning supervision
- cover any out of pocket expenses incurred by the student in undertaking the placement e.g. travel expenses
If your advertisement is for an unpaid vacancy, or one which does not meet national minimum wage, we will ask you to detail the exemption which applies.
Please note, as stated above, that although students on a work placement as part of a course of Higher Education are exempt from the minimum wage, for reasons of equality of access Careers and Entrepreneurship will not advertise placements paying less than the National Living Wage (currently £10.42 per hour).
If you would like to discuss any of the above, or have further questions, please contact:
Andrea Wall, Employer Engagement Manager
Careers and Entrepreneurship
T 01273 873384
These proposals are without prejudice to legal obligations which may operate in respect of these matters under Acts of Parliament or governmental regulations, relating to employment protection, discrimination and/or harassment on grounds of gender, ethnicity, age, disability, religious belief, sexual orientation etc. It is strongly recommended that good equal opportunities practice be extended into areas not covered by law. More information about the University’s Equality and Diversity Policy is available at
Whilst Careers and Entrepreneurship is in no way obliged to take action against any party for breaching any matters as outlined above, access to its services can be withdrawn at any time.
The information in these terms and conditions is correct at the date of going to print (March 2022) but must not be relied on by employers, who are responsible for full compliance with all legal obligations and reasonable requests made by Careers and Entrepreneurship.